Privacy Policy — Anthology Solutions Inc.

Anthology Solutions Inc. ("Anthology", "we", "us", or "our") is committed to protecting the privacy and confidentiality of information entrusted to us by our clients, contractors, candidates, and website visitors. This Privacy Policy describes how we collect, use, disclose, and safeguard personal information in connection with our services, website, and business operations.

01 Who We Are and How to Contact Us

Anthology Solutions Inc. is a Texas corporation providing technology services including product development, AI governance advisory, and staff augmentation. Our registered address is 2300 Valley View Lane, Suite #538, Irving, TX 75062, USA.

For any privacy-related enquiries, please contact us at:

Anthology Solutions Inc.
Phone: +1 (214) 214-7474
Website: www.anthology.ooo

02 Information We Collect

We collect personal information in connection with the services we provide and our business operations. The categories of information we may collect include:

From Clients and Prospective Clients

Business contact details (name, title, organisation, email, telephone number, address)
Information provided in Statements of Work, project briefs, and change orders
Billing and payment information sufficient to process invoices
Communications records, including emails and meeting notes
Confidential Information as defined under our Master Services Agreements

From Contractors and Candidates

Identity information (name, address, date of birth, government-issued identification as required)
Professional information (CV/résumé, work history, qualifications, references)
Tax identification and payment details (including information required for IRS Form 1099-NEC issuance)
Background check and drug test results, where required by a Client engagement
Right to work documentation

From Website Visitors

Information submitted through our contact form (name, organisation, email address, message)
Technical data such as IP address, browser type, and pages visited (collected via standard server logs)

03 How We Use Your Information

We use the personal information we collect for the following purposes:

To perform our contractual obligations under Master Services Agreements, Independent Contractor Agreements, and Right to Represent Agreements
To assess, place, and manage contractors and candidates for client engagements
To issue and process invoices, payments, and tax documentation
To conduct background screening and verification where required
To communicate with clients, contractors, and candidates regarding ongoing and prospective engagements
To protect Anthology's legitimate business interests, including the enforcement of non-solicitation and confidentiality obligations
To comply with applicable federal, state, and local laws and regulations
To respond to enquiries submitted via our website
To maintain the security and integrity of our systems and client data

04 Confidentiality and Information Security

Anthology treats all client, contractor, and candidate information as strictly confidential in accordance with the terms of our contractual agreements. Confidential Information is not disclosed to any third party without prior written consent, except:

Where disclosure is required by applicable law, regulation, or valid court order — in which case we will provide advance written notice to the affected party to the extent permitted by law
To Anthology's authorised personnel or subcontractors who require access in order to perform services, subject to binding confidentiality obligations
Where information has become generally publicly available through no breach by Anthology

We implement reasonable administrative, technical, and physical safeguards to protect personal information against loss, theft, unauthorised access, disclosure, copying, use, or modification.

Trade Secrets

Anthology's confidentiality obligations with respect to information constituting a trade secret under applicable law survive the termination or expiration of any agreement until, if ever, such information loses its trade secret protection other than through an act or omission of Anthology.

Defend Trade Secrets Act Notice

Pursuant to the Defend Trade Secrets Act of 2016, individuals will not be held criminally or civilly liable under any federal or state trade secret law for any disclosure of a trade secret made in confidence to a federal, state, or local government official, or to an attorney, solely for the purpose of reporting or investigating a suspected violation of law, or in a complaint or other document filed under seal in a lawsuit or other proceeding.

05 Sharing and Disclosure of Information

Anthology does not sell personal information. We may disclose personal information in the following circumstances:

To Clients: Contractor and candidate information (including CVs, professional profiles, and Right to Represent documentation) is shared with Clients for the purpose of evaluating and engaging candidates for specific positions
To Subcontractors and Partners: Where Anthology engages third-party partners to assist in service delivery, such parties are subject to binding confidentiality obligations consistent with those in our client and contractor agreements
For Legal and Compliance Purposes: Where required by law, subpoena, court order, or regulatory requirement
Business Transfers: In connection with a merger, acquisition, or sale of all or substantially all of our assets, subject to appropriate confidentiality protections

06 Intellectual Property and Work Product

Where Anthology creates Work Product or Deliverables for Clients, such materials may incorporate Client data and materials. Anthology treats all Client Materials as Confidential Information and uses them only to the extent necessary to perform the agreed Services.

All Work Product created by contractors engaged by Anthology is treated as work made for hire and vests in Anthology or the relevant Client as set out in the applicable agreement. Contractors acknowledge that Work Product containing or based on Client information is subject to the confidentiality obligations set out in their Independent Contractor Agreement.

07 Retention of Information

We retain personal information for as long as is necessary to fulfil the purposes for which it was collected, to comply with our legal and contractual obligations, and to protect our legitimate business interests — including the enforcement of non-solicitation and intellectual property obligations which may survive contract termination.

Tax records and related financial documentation are retained for the minimum period required by applicable IRS and state tax regulations. Background check information is retained only for the period required by applicable law and the relevant Client engagement.

08 Your Rights

Depending on your location and applicable law, you may have rights with respect to your personal information, including the right to access, correct, or request deletion of information we hold about you. To exercise any such rights, please contact us using the details in Section 1.

Please note that certain information may be subject to retention obligations under our contractual agreements or applicable law, which may limit our ability to fulfil certain requests.

09 Governing Law

This Privacy Policy is governed by the laws of the State of Texas, without reference to principles of conflict of laws. Any disputes arising in connection with this Policy shall be subject to the exclusive jurisdiction of the courts (federal and state) of Dallas, Texas.

10 Changes to This Policy

Anthology reserves the right to update this Privacy Policy from time to time to reflect changes in our practices, legal obligations, or business operations. Material changes will be communicated to active clients and contractors. The most current version of this Policy is always available at www.anthology.ooo/privacy-policy.html.

Contact: For questions or concerns regarding this Privacy Policy or how we handle your information, please contact Anthology Solutions Inc. at +1 (214) 214-7474 or through the contact form at www.anthology.ooo.